Chapel/Convocation Policy

It is the policy of the University that all undergraduate students are expected to attend their required number of chapel/convocation services. Such attendance encourages a sense of community, and makes the student aware of issues relevant both to the student and the world outside the University.  

1. Place and time of chapel/convocation services. Unless otherwise indicated by the University, chapel/convocations are held at the Swayne Auditorium and at a time set by the University. The regularly scheduled services are as follows:

Monday morning (10:10-10:50)—Morning Prayers: a liturgical style service (FULL Formation Credit for attending)

Monday evening (7-8:00)—An educational event (convocation) designed to allow for going deeper into current issues and topics while allowing for more participation than a regular chapel service. (FULL Formation Credit for attending)

Wednesday morning (10:10-10:50)—Community Chapel where one of the chaplains will speak and most offices on campus are closed. (FULL Formation Credit for attending)

Wednesday evening Timeout (9-10)—Student led worship service. (Alternative Formation Credit for attending, see #6 below).

Friday morning (10:10-10:50)—Worship service with guest speakers (Full Formation Credit for attending).

2. Attendance recording. Student ID cards must be scanned as students enter and exit chapel to receive formation credits. If you forget your student ID, you are allowed to fill out a paper chapel card for MWF chapels up to three times per semester. Broken or lost ID cards can be replaced at ITS in the Leah Peterson Learning Commons. Students who anticipate that they cannot comply with requirements regarding formation credits should go to the Office of University Mission and Ministry (Emerson 104) and pick up a form to apply for a reduction.

3. Late arrivals. Students entering a chapel/convocation no less than 10 minutes late may still scan in and receive a tardy. Three tardy scans are counted as one absence.   

4. Standard attendance requirements or formation credits.  
  • Full-time Students (12+ academic credits) = 32
  • Part-time off-campus students (6 credits or less) = 0 No reduction form needed
  • Part-time Off-campus Students (7-11 credits)  = 14 No reduction form needed
  • Non-traditional Students (25+ yrs old @ the beginning of the semester) = 16
  • Non-traditional Students (30+ years old @ the beginning of the semester) = 0
  • Parents (w/ kids ages 12 or under) = 14 (A reduction form must be filled out at the beginning of each academic year. It will be automatically renewed second semester.)
  • Graduating Seniors (final semester only) = 22 No reduction form needed
  • Post-Bac & Grad students = 0 No reduction form needed

5. Exceptions to standard attendance requirements. Exceptions to standard attendance requirements may be granted by the University upon the student's timely submission to the Office of University Mission and Ministry in the following cases:
  • Outside Employment
    • Full-time worker (35+ hrs/wk) = 14
    • Part-time worker (25-35 hrs/wk) = 21 Living On-campus= NO Reduction
    • 6 academic credits or less: Off-campus = 0, Living On-campus= NO Reduction
  • School-sponsored field experience or internship assignments. Reductions will be based on necessary chapel/convocation hour conflicts.
  • Required school-sponsored trips. Out-of-town school-sponsored trips are potentially eligible for formation credit (at the discretion of the supervising faculty member) once he/she submits a list of students (with ID numbers) for consideration.
  • Students dropping to part-time (7-11 academic credits) You must notify our office if you change to part time after the start of the semester.

**REDUCTION APPLICATION DEADLINE: the third Friday of the semester**

Approved reductions do not remain in effect without being renewed EACH SEMESTER. Any disputes or changes regarding chapel attendance must be resolved before the end of the semester.

6. Alternative chapel/convocation options. While the University is committed to the value of gathering as a whole community in MWF chapels/convocations, we also believe there is value in allowing for freedom of choice in preferences and times. The alternative formation options are intended to give students nearly a third of their formation requirement by attending alternatives. These options are approved by the Chaplain’s Office and will include Wednesday Timeouts (9PM), approved ministry clubs, approved small groups, as well as additional opportunities designated by the Chaplains. Attendance at these alternative formation options may require filling out a chapel card (including student ID #) rather than scanning student cards.

7. Students not meeting formation requirements. Students who do not fulfill their formation requirements may be subject to the following actions, as determined by the Executive Director of the Office of Mission and Ministry, Dr. Fred Fullerton. Failure to attend the required number of chapel/convocation services will result in a $10 fine for each missed service. Students who do not attend at least half of their requirement will be required to meet with the Executive Director. Pending the outcome of this meeting a student may face disciplinary action. Students found to have falsified their chapel attendance, or to have participated in the falsification of the chapel attendance of another student may face disciplinary consequences, including a $50.00 fine.  

8. Attendance issues:  Within 24 hours of each chapel/convocation credits are entered into the portal system. Any issues regarding attendance must be resolved by the student with the Office of Mission and Ministry by emailing Students are responsible for tracking their progress in meeting their formation requirement, which is tracked on the student portal (

Updated August 2018